The following gives a short description of the PTA volunteer position/committee. Please note that most committee chair/coordinator positions can be shared by co-chairs.
Board Members: The PTA Executive Board is the ‘steering’ committee for HPMS PTA. The board consists of the following PTA volunteers:
- Vice President Fundraising
- Vice President Membership
Volunteer Coordinator: Our Volunteer Coordinator manages our database of volunteers. Over 300 parents sign-up to help with events, so our Volunteer Coordinator is the keeper of the list. Most contacts are done by e-mail and there is no begging or “cold call” required. Knowledge of MS Excel or other database is helpful but not necessary.
Fundraising Committees to support our programs:
Book Fair: HPMS host 2 book fairs per year. Students, parents and teachers can shop the Book Fair store during the day. Many volunteers sign up to help cashier!
Cookie Dough: HPMS has been selling Otis Spunkmeyer cookie dough for several years. Students go home with order catalogue and delivery is done at school. Intense fundraiser for a few weeks, but it’s quickly over.
Dining for Dollars: Contact local restaurants to agree on dates and profit returns. We usually schedule a few during the year. Popular restaurants: Sweet Tomatoes, Red Smoke Grill, etc.
E-Scrip: Advertise and manage the E-Scrip program. This is mostly done from home by computer. Walkthrough Registration is a big event to push this program for new signups!
Student Directories: Compile and produce the Student Directory. Computer knowledge is helpful. This can all be done from home under your own schedule.
PE Uniforms: Manage inventory of PE uniforms. Two big sale events are walkthrough registration and Incoming 6th Grade Parent Night. Weekly, fill orders coming in during the school year.
Silent Auction/Raffle Chair: Put together a fall or spring fundraising event from start to finish. The past few years we have organized a spring raffle, collecting donations and selling $1.00 raffle tickets.
Programs Committees:
Holiday Baskets/Charity: Over the winter holidays, collect food (Thanksgiving) and donations (Xmas) to help HPMS families in need.
Mini-Grant Review: HPMS staff fills applications for grants. This committee meets twice a year to review the application and propose fund allocations.
Environmental Education: Works with Ecology Club and Leadership to promote and educate environmentally safe behavior and programs.
PPIE – Ambassador: Attends PPIE meetings and represents HPMS. Ensures collaboration between both non-profit groups.
Promotion-8th grade: Coordinates a group of volunteer to organize the 8th grade promotion dance. Usually, this person is an 8th grade parent.
Reflections: Coordinates the PTA Reflection (Arts) program within HPMS and works with Pleasanton Reflection Chair. This committee has a lot of guidelines produced by National PTA.
Registration Day: Coordinates walkthrough registration for all HPMS parents to enjoy! Logistics of table setup, registration packets, lunch for volunteers, etc. Most preparation is done before school start and registration is usually 1 week before the first day of school.
Will & Co Theater: Coordinates the visit of Will & Co Theater Company with school staff and ensures PTA has funds to cover the expenses.
School Pictures: Coordinates picture day with school office staff in the fall and spring.
Hospitality Chair: This person overviews all of hospitality groups, making sure supplies are well used and budget is shared by all. Provides reminders and lends a helping hand, when needed.
Academic Awards: As part of Hospitality, this person coordinates check-in and refreshments for Honor Roll Award nights (2 per year).
Administrative Day: As part of Hospitality, this person coordinates lunch for the office staff during Administrative Week. (Approx 7 person attendance)
Staff/Teacher Luncheons: As part of Hospitality, this person coordinates luncheon (3) luncheons for all the HPMS Staff. (Approx. 80 person attendance)
Coffees with the Principal: As part of Hospitality, this person coordinates refreshments for all Coffee with the Principal, which are held first thing in the morning after drop-off, usually on Fridays. (Approx 10 person attendance)
School Spirit Days: This person coordinates refreshments or special treats for students. May combine effort with Leadership/Service class…
Patriot Way (online) Editor: This person produces our online newsletter using the Constant Contact tool, which is as easy as cut & paste. Some computer knowledge will make the job easier. Time required is very small (maximum of 2 hours per week) and very flexible.
Patriot Press Editor: This person produces our printed newsletter using Microsoft Publisher software. Newsletter is published every two months (5 editions total). A few hours per edition, is all that is needed for this position. You need to have access to a computer but software is provided.
Display Case: This person updates posters and communications in display case by the main office. Often, clippings from the newsletters are used.
E-Connection & Local Press: This person communicates through e-mail with PUSD information officers and local newspapers. Time required is very small and very flexible.
Website Master: This person manages updates of this website (www.HarvestParkPTA.org) which is hosted by a service provider and requires no knowledge of complicated web software. If you can cut & paste, you can update the website!
