The following gives a short description of the PTA volunteer position/committee. Please note that most committee chair/coordinator positions can be shared by co-chairs.
Board Members: The PTA Executive Board is the ‘steering’ committee for HPMS PTA. The board consists of the following PTA volunteers:
- Vice President Fundraising
- Vice President Membership
Volunteer Coordinator: Our Volunteer Coordinator manages our database of volunteers. Over 300 parents sign-up to help with events, so our Volunteer Coordinator is the keeper of the list. Most contacts are done by e-mail and there is no begging or “cold call” required. Knowledge of MS Excel or other database is helpful but not necessary.
Fundraising Committees to support our programs:
Book Fair: HPMS host 2 book fairs per year. Students, parents and teachers can shop the Book Fair store during the day or evenings. Many volunteers sign up to help cashier!
Cookie Dough: HPMS has been selling Otis Spunkmeyer cookie dough for several years. Students go home with order catalogue and delivery is done at school. Intense fundraiser for a few weeks, but it’s quickly over.
Dining for Dollars: Contact local restaurants to agree on dates and profit returns. We usually schedule a few during the year. Popular restaurants: Sweet Tomatoes, Red Smoke Grill, etc.
E-Scrip: Advertise and manage the E-Scrip program. This is mostly done from home by computer. Walkthrough Registration is a big event to push this program for new signups!
Friends of the Library: Assist the librarian by promoting donations and programs.
Student Directories: Compile and produce the Student Directory. Computer knowledge is required. This can all be done from home under your own schedule.
PE Uniforms: Manage inventory of PE uniforms. Two big sale events are walkthrough registration and Open House. Weekly, fill orders coming in during the school year.
Open House BBQ: Organize food offerings for HPMS community, usually catered. Take in pre-orders and oversee service.
Silent Auction/Raffle Chair: Usually combined with Open House are the silent auction/raffles. Collect donations from local businesses and parents. Sell tickets.
Programs Committees:
Founders Day: Celebrate the creation of PTA…be creative!
Holiday Baskets/Charity: Over the winter holidays, collect food (Thanksgiving) and donations (Xmas) to help HPMS families in need.
Mini-Grant Review: HPMS staff fills applications for grants. This committee meets twice a year to review the application and propose fund allocations.
Go Green: Works with Ecology Club and Leadership to promote and educate environmentally safe behavior and programs.
PPIE – Ambassador: Attends PPIE meetings and represents HPMS. Ensures collaboration between both non-profit groups.
Promotion-8th grade: Coordinates a group of volunteer to organize the 8th grade promotion dance. Usually, this person is an 8th grade parent.
Reflections: Coordinates the PTA Reflection (Arts) program within HPMS and works with Pleasanton Reflection Chair. This committee has a lot of guidelines produced by National PTA.
Registration Day: Coordinates walkthrough registration for all HPMS parents to enjoy! Logistics of table setup, registration packets, lunch for volunteers, etc. Most preparation is done before school start and registration is usually 1 week before the first day of school.
Will & Co Theater: Coordinates the visit of Will & Co Theater Company with school staff and ensures PTA has funds to cover the expenses.
School Pictures: Coordinates picture day with school office staff in the fall and spring.
Hospitality Chair: This person overviews all of hospitality groups, making sure supplies are well used and budget is shared by all. Provides reminders and lends a helping hand, when needed.
Academic Awards: As part of Hospitality, this person coordinates check-in and refreshments for Honor Roll Award nights (2 per year).
Administrative Day: As part of Hospitality, this person coordinates lunch for the office staff during Administrative Week. (Approx 7 person attendance)
Staff/Teacher Luncheons: As part of Hospitality, this person coordinates luncheon (3) luncheons for all the HPMS Staff. (Approx. 80 person attendance)
Coffees with the Principal: As part of Hospitality, this person coordinates refreshments for all Coffee with the Principal, which are held first thing in the morning after drop-off, usually on Fridays. (Approx 10 person attendance)
School Spirit Days: As part of Hospitality, this person coordinates refreshments or special treats for students. May combine effort with Leadership/Service class…
Communications Chair: This person is the focal point of all communication mediums. Coordinates production dates, shares articles/news/events with all editors. This person works completely by computer and by the nature of this position, will know everything that is going on around campus and Pleasanton!
Patriot Way (online) Editor: This person produces our online newsletter using the Constant Contact tool, which is as easy as cut & paste. Some computer knowledge will make the job easier. Time required is very small (maximum of 2 hours per week) and very flexible.
Patriot Press Editor: This person produces our printed newsletter using Microsoft Publisher software. Newsletter is published every two months (5 editions total). A few hours per edition, is all that is needed for this position. You need to have access to a computer but software is provided.
Patriot Press Distribution: This person coordinates volunteers to fold, insert, label and staple the newsletter for mailing. Meet at school for a few hours, 5 times per year.
Display Case: This person updates posters and communications in display case by the main office. Often, clippings from the newsletters are used.
E-Connection & Local Press: This person communicates through e-mail with PUSD information officers and local newspapers. Time required is very small and very flexible.
Website Master: This person manages updates of this website (www.HarvestParkPTA.org) which is hosted by a service provider and requires no knowledge of complicated web software. If you can cut & paste, you can update the website!
